Confidential Assistant

The City of Hackensack is seeking a Confidential Assistant to serve as direct secretary to the Fire Chief. Under limited supervision, candidate will perform clerical work involving the processing of documents in a variety of functions; perform moderately complex and non-routine clerical work; does other related duties as required. Main duties include: Processing payroll and overtime, preparing schedules and overseeing all calendars, maintaining personnel records and gathering sensitive or confidential information or data. The Confidential Assistant produces all correspondence on behalf of the Chief, including but not limited to memos, letters, emails and orders, processes applications for all firefighter candidates, and prepares monthly, quarterly, and annual reports as needed. Candidate must possess excellent communication skills, attention to detail, as well as advanced computer skills in Microsoft Word and Excel. Applicant must have minimum 2 years’ experience in related clerical work. Candidate must be a NJ Notary Public within six months of hire. Bilingual language skills in Spanish/English a plus. Salary D.O.Q. within range: $50,000 to $70,000. This is a full-time, non-contractual position which includes health benefits, PTO, and enrollment in the State Pension Plan upon permanent appointment.