10/17/2021 - Notices to Bidders, RFPs, RFQs, Board Vacancies

Notices to Bidders, Requests for Proposals, Qualifications, Services and Quotes may be listed below. (Scroll Down)

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Pre-Bid Zoom Meeting







Notice of Cancellation of Bid Opening 

Scheduled for October 14, 2021


Notice of Re-Advertisement of Bids for

Alterations and Renovations to

216 Union Street

Hackensack, New Jersey

In accordance with N.J.S.A. 40A:11-13, the City of Hackensack (“City”) has determined that the Specifications previously issued in connection with an Advertisement for the Alterations and Renovations to 216 Union Street (Project) soliciting the submission of Bids on or before October 14, 2021, at 10:00 A.M. should be corrected and the time for issuing an Addendum has passed.  Accordingly, the City has cancelled the Bid opening scheduled for October 14, 2021 and hereby re-advertises its solicitation for Bids as set forth hereafter. 


Sealed Proposals for Alterations and Renovations to 216 Union Street (DMR Project #4355) will be received by the City Clerk’s Office at the City of Hackensack, 65 Central Avenue, 3rd Floor, Hackensack, New Jersey 07601, on Friday, October29, 2021 at 9:00 A.M., prevailing time, at which time and place they will be publicly opened and read aloud via electronic means (ZOOM). (ZOOM Link on www.CityofHackensack.org)No Bids will be accepted after said hour.


All necessary Bid Specifications and Bid Forms may be secured, upon written request to:


Jeffrey M Curry, RA LEED

Project Manager


777 Terrace Avenue

Hasbrouck Heights, New Jersey 07604

Email: jeffreyc@dmrarchitects.com

Telephone (201) 288-2600

Fax (201) 288-2662


Monica Villafana, QPA

Director of Purchasing, Finance Department


65 Central Avenue, 2nd Floor

Hackensack, New Jersey 07601

Email: mvillafana@hackensack.org

Telephone (201646-3930

Fax (201646-3933


Written request must contain Company Name, Company Address, Contact Name, Contact Telephone Number, Contact Fax Telephone Number, and Contact Email address in order to receive link to download Documents. All Digital Documents are at no cost to Bidder and only Registered Bidders will be allowed to submit a Bid.


Copies of the Contract Documents may be obtained electronically between the hours of 9:00 am and 4:00 pm daily except Saturdays, Sundays, and Holidays beginning on MondayOctober 18, 2021 upon written request to the contacts listed above. Contract Documents are only available in digital format via email. There is no cost to obtain the Contract Documents.


The submitted Bid Proposals shall be complete with the Bid description and the name and address of the Bidder marked clearly on the outside of the envelope. 


Proposals must be placed in sealed envelopes and received by mail or delivered in person to the City Clerk’s Office, the City ofHackensack, 65 Central Avenue, 3rd Floor, Hackensack, New Jersey 07601 by Friday, October, 29, 2021 at 9:00 A.M.


The envelope must also identify the Bid: Alterations and Renovations to 216 Union Street


Bidders to submit their Bid packages via commercial delivery courier, mail delivery through the United States Postal Service or in-person hand delivery to the following address:

Face masks are Mandatory for in-person delivery.


City of Hackensack

City Clerk’s Office

65 Central Avenue, 3rd Floor

Hackensack, New Jersey 07601


Bidders are required to comply with the requirements of P.L 1975, c. 127 (Affirmative Action). In addition, all Bidders shall provide a statement which shall set forth the names and addresses of all Stockholders in the Corporation or Partnership who own ten (10%) percent or greater interest therein.  This information is required pursuant to Chapter 33, Public Law 1977, and cannot be waived or cured after the receipt of Bids.  Failure to comply will result in the REJECTION of the Bid.


The City of Hackensack reserves the right to waive technical deficiencies and to reject any and all Bids if such rejection shall be found to be in the best interest of the City, and to waive non-material informalities in any Bid in such a manner as shall be deemed, in the judgment of the City of Hackensack, to be in the best interest of the City, all in conformity with the Law. Bidding shall be in conformance with the applicable requirements of N.J.S.A. 40A:11-16, as applied to single overall building Contracts.


Proposals shall be made on the forms provided and madepart of the Contract Documents, which SHALL besubmitted in Triplicate, One Stamped Original, and Two Stamped Copies. A Certified Check or Cashier's Check made payable to the order of the City of Hackensack, or a duly executed Bid Bond, in the amount of ten (10%) percent (of each Bid, but in no case in excess of $20,000.00 must be deposited by the Bidder together with a Surety Consent evidencing that he can obtain the required Performance Bond.

The Successful Bidder shall be required to deliver to the Owner an executed Performance Bond of a responsible indemnity company authorized to do business in the State of New Jersey.


Furthermore, attention is called to the fact that the Contractor must ensure that Employees and applicants for employment are not discriminated against because of their race, creed, color, sex or national origin and to the greatest extent possible, opportunities for training and employment shall be given to lower-income Residents of the project area and that, when possible, Contracts shall be awarded to business concerns owned by area Residents.  Bidders/Contractors are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C.17:27, regarding Affirmative Action and Executive Order 11246 regarding Equal Opportunity, and with all provisions of the Local Public Contracts Law, N.J.S.A. 40A:11-1 et. seq. and all Rules and Regulations promulgated thereunder, the Provisions of which are incorporated herein by reference.


New Jersey Business Registration Requirements: N.J.S.A.40A:11-23.2 requires all Contractors and Subcontractors with Public Contracting Agencies to provide proof of registration with the Department of Treasury, Division of Revenue. The New Jersey Public Works Contractor Registration Act requires that all Contractors and Subcontractors be registered with the Department of Labor at the time of submission of the Bid. The requirements of proof of Business Registration and Public Works Contractor Registration extends down through all levels (tiers) of the Project.  The Contractor shall submit the Business Registration and Public Works Contractor Registration Certificates of the Contractor and each Subcontractor with the Bid or immediately upon notice of award of the Bid.


For the term of the Contract, the Contractor and each of its affiliates and a Subcontractor and each of its affiliates shall collect and remit to the Director, New Jersey Division of Taxation, the use tax due pursuant to the Sales and Use Tax Act, N.J.S.A. 52:32-44(g) (3), on all sales of tangible personal property delivered into this State, regardless of whether the tangible personal property is intended for a Contract with a Contracting Agency. 


Bidders are required to comply with the requirements of the New Jersey Statutes, including, but not limited to:


N.J.S.A. 10 :5-31 et seq. and N.J.A.C. 17:27           Affirmative Action

N.J.S.A. 34:11-56.25 et seq.       Prevailing Wage Act

N.J.S.A. 34:11-56.48            Public Works Contractor Registration Act

N.J.S.A. 40A:11-16                    Listing of Subcontractors

N.J.S.A. 40A:11-18              American Goods and Products to be Used Where Possible

N.J.S.A. 40A:11-21                Guarantee to be Furnished with Bid

N.J.S.A. 40A:11-22                Surety Company Certificate

N.J.S.A. 52:25-24.2                    Statement of Ownership

N.J.S.A. 52:32-44              Business Registration

N.J.S.A. 52:32-44(g) (3)                      Sales & Use Tax


All Bidders must acknowledge an obligation to comply with the Americans with Disabilities Act.


The City of Hackensack reserves the right to consider Bids for sixty (60) days after their receipt. The right is reserved to waive any informalities, to accept Bids which it deems most favorable to the interest of the City, to make an Award on each itemseparately or as a whole and to accept any Bid or to reject any orall Proposals in accordance with the Specifications and the Proposal Forms.


By Order of the Mayor and City Council, City of Hackensack, County of Bergen, State of New Jersey


Monica Villafana

Qualified Purchasing Agent