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NOTICE TO BIDDERS
YEAR 2021 ROAD PROGRAM (CITY FUNDED)
CITY OF HACKENSACK, COUNTY OF BERGEN, STATE OF NEW JERSEY
Sealed Bids for Year 2021 Road Program (City Funded) will be received by the City Clerk’s Office at the City of Hackensack, Bergen County, 65 Central Avenue, 3rd Floor, Hackensack, New Jersey 07601 on March 25, 2021, 10:00 a.m. prevailing time, at which time and place they will be publicly opened and read aloud via electronic means (ZOOM). No Proposals will be accepted after said hour.
The work will include but is not limited to the paving of various streets within the Year 2021 Road Program, as well as construction of ADA ramps and ancillary site improvements as shown on the Contract Documents.
All necessary Bid Specifications and Bid forms may be secured, upon written request to:
Anthony Kurus, P.E., P.P. C.M.E.
Neglia Engineering Associates
34 Park Avenue, Lyndhurst, New Jersey 07071
Telephone 201-939-8805; Fax 973-398-2121
Monica Villafana, QPA
Director of Purchasing, Finance Department
City of Hackensack
65 Central Avenue, 2nd Floor Hackensack, New Jersey 07601
Telephone 201-646-3930 Fax 201-646-3933
Written request must contain company name, company address, contact name, contact telephone number, contact fax telephone number, and contact email address in order to receive link to download Documents. All digital Documents are at no cost to Bidder and only registered Bidders will be allowed to submit a Bid.
Access to the Zoom meeting for Bid opening will be provided on the City of Hackensack website www.hackensack.org and provided to Registered Bidders.
Copies of the Contract Documents may be obtained electronically between the hours of 9:00 a.m. and 4:00 p.m. daily except Saturdays, Sundays, and Holidays beginning on March 4, 2021 upon written request to the contacts listed above. Contract Documents are only available in digital format via email. There is no cost to obtain the Contract Documents.
Bid Proposals shall be made on the forms provided and made part of the Contract Documents, which SHALL be submitted in Triplicate, One Stamped Original, and Two Stamped Copies. Bid Proposals must be placed in a sealed envelope, and the envelope must clearly bear the name and address of Bidder and the name of project on the outside addressed to the City Clerk, City of Hackensack, Bergen County, New Jersey and must be accompanied by a Non-Collusion Affidavit and a Certified Check or Bid Bond for not less than ten (10%) percent of the amount Bid, provided said check need not be more than $20,000.00, nor shall not be less than $500.00, and a Consent of Surety from a Surety Company authorized to transact business in the State of New Jersey in a sum equal to one hundred (100%) percent of the amount Bid.
The submitted Bid Proposals shall be complete with the Bid description and the name and address of the Bidder marked clearly on the outside of the envelope. Proposals must be placed in sealed envelopes and received by mail or delivered in person to the Police Officer on duty at the front desk of the City of Hackensack, 65 Central Avenue, 1st Floor, Hackensack, New Jersey 07601, by March 25, 2021, 10:00 a.m. The envelope must also identify the Bid as YEAR 2021 ROAD PROGRAM (CITY FUNDED).
Due to the Secretary of the United States Department of Health and Human Services and the Governor of the State of New Jersey having declared that COVID-19 constitutes a Public Health Emergency; we strongly encourage all Bidders to submit their Bid packages via commercial delivery courier or mail delivery through the United States Postal Service in lieu of in-person hand deliver to the following address:
City of Hackensack Clerk’s Office 65 Central Avenue, 3rd Floor Hackensack, New Jersey 07601
Bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27, regarding Affirmative Action and Executive Order 11246 regarding Equal Opportunity, and with all provisions of the Local Public Contracts Law, N.J.S.A. 40A:11-1 et. seq. and all Rules and Regulations promulgated thereunder, the provisions of which are incorporated herein by reference.
New Jersey Business Registration Requirements: N.J.S.A. 40A:11-23.2 requires all Contractors and Subcontractors with Public Contracting Agencies to provide proof of registration with the Department of Treasury, Division of Revenue.
The Contractor shall provide written notice to its Subcontractors of the responsibility to submit proof of Business Registration to the Contractor. The requirement of proof of Business Registration extends down through all levels (tiers) of the project. Before final payment on the Contract is made by the Contracting Agency, the Contractor shall submit an accurate list and the proof of Business Registration of each Subcontractor or supplier used in the fulfillment of the Contract, or shall attest that no Subcontractors were used.
For the term of the Contract, the Contractor and each of its affiliates and a Subcontractor and each of its affiliates [N.J.S.A. 52:32-44(g) (3)] shall collect and remit to the Director, New Jersey Division of Taxation, the use tax due pursuant to the Sales and Use Tax Act on all sales of tangible personal property delivered into this State, regardless of whether the tangible personal property is
intended for a Contract with a Contracting Agency. The Contractor is required to comply with all Rules and Regulations and orders promulgated by the State Treasurer pursuant to N.J.S.A. 10:5-31 et. seq. and N.J.A.C. 17:27, P.L.1975, c 127., regarding Affirmative Action, Executive Order 11246 regarding Equal Employment Opportunity, and Chapter 33, Laws of 1977 regarding Disclosure of Partners & Stockholders, and all Rules and Regulations promulgated thereunder, the provisions of which are incorporated herein by reference, and with all provisions of the Local Public Contracts Law, N.J.S.A. 40A:11-1 et. seq. and all Rules and Regulations promulgated thereunder, the provisions of which are incorporated herein by reference. All Bidders must be registered with the New Jersey Department of Labor.
Bidders are required to comply with the requirements of the New Jersey State Statutes:
N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 Affirmative Action
Section 1 of P.L.1977, c.33 Statement of Ownership
N.J.S.A. 40A:11-18 American Goods and Products to be Used Where Possible
Section 21 of P.L.1971, c.198 Guarantee to be Furnished with Bid
Section 22 of P.L.1971, c.198 Surety Company Certificate
Section 16 of P.L.1971, c.198 Listing of Subcontractors
Section 1 of P.L.2001, c.134 Business Registration
Prevailing Wage Rates in accordance with Wage Determinations to the Prevailing Wage Act, N.J.S.A. 34:11-56.25 et seq., and N.J.S.A. 34:1B-5.1, Chapter 150, Laws of 1963 will apply to the Contract. Attention is called to the fact that the Contractor must ensure that employees and applicants for employment are not discriminated against because of their race, creed, color, sex or national origin and to the greatest extent possible, opportunities for training and employment shall be given to lower-income residents of the project area and that, when possible, Contracts shall be awarded to business concerns owned by area Residents. Bids for Proposals in excess of $100,000 must be accompanied by a written Affirmative Action Plan.
The City of Hackensack reserves the right to consider Bids for sixty (60) days after their receipt. The right is reserved to waive any informalities, to accept Bids which it deems most favorable to the interest of the City, to make an award on each item separately or as a whole and to accept any Bid or to reject any or all Proposals in accordance with the Specifications and the Proposal Forms.
Small, Minority and Women’s Business Enterprises are encouraged to obtain Specifications and compete for the Contract.
By Order of the Mayor and City Council, City of Hackensack, County of Bergen, State of New Jersey.
Monica Villafana, QPA