10/9/2008 - Request for Proposals for EMS/Ambulance Services within the City of Hackensack

REQUEST FOR PROPOSAL
FOR
EMERGENCY MEDICAL SERVICES/AMBULANCE SERVICES WITHIN THE CITY OF HACKENSACK

The City of Hackensack is requesting proposals for Emergency Medical Services/Ambulance Services within the City of Hackensack.

All proposals must meet the requirements as listed in the specifications and will be awarded in a timely fashion.

The City Council of the City of Hackensack reserves the right to reject any and all proposals, and to accept the one that in its judgment will be in the best interest of the City of Hackensack.

All proposals must be received by, Friday, November 7, 2008, 10:00 AM and submitted to:

City of Hackensack
c/o Raymond N. Carnevale
65 Central Avenue
Hackensack, New Jersey 07601

CITY COUNCIL OF THE CITY OF HACKENSACK
By Raymond N. Carnevale, Director of Purchasing
Emergency Medical Services/Ambulance Services
Within the City of Hackensack

SCOPE OF WORK: Provide daytime Emergency Medical Services/Ambulance Services (collectively “EMS”) within the City of Hackensack during the period from 6:00 am to 6:00pm, Monday through Sunday.

During (6:00pm and 6:00am) EMS will be provided by the City of Hackensack Volunteer Ambulance Corps.

The EMS must be at least equal to or better than the daytime EMS that were provided by the City of Hackensack.

This agreement for EMS shall have a term of five (5) years with an automatic renewal of same every five years thereafter without further action of the parties. Nothing shall preclude the Successful Bidder from entering into an agreement with another governmental entity to provide the emergency services assumed by the Successful Bidder under this contract, provided that such an agreement with another governmental entity is subject to approval by the City of Hackensack.

All EMS personnel providing services to the City of Hackensack, shall be required to have at least all of the training and/or certifications required by the New Jersey Department of Health and any other applicable authorities to work in the field, including, but not limited to:

• New Jersey EMT Certification

National Registry of EMT’s Certification

CPR/AED Training Certification

PHTLS Training and Certification or the equivalent

Training/Certification with regard to Weapons of Mass Destruction

HAZMAT Training Certification

Incident Command System (ICS) Training including 100, 200, 300, 400, 700 and 800

Blood Borne Pathogens Training/Certification

All EMS personnel providing daytime EMS to the City of Hackensack shall be required to complete or have completed 12 Certification/Education/Training programs per year and shall be required to attend at least six (6) drills per year.

All ambulances and other emergency response vehicles (collectively “Ambulances”) shall be located and housed within the City of Hackensack.

Successful Bidder agrees to provide at least two (2) dedicated, fully equipped Ambulances and EMS technicians to operate them effectively for the use in providing EMS to the City of Hackensack. Successful Bidder shall maintain all Ambulances and equipment in good working order and all Ambulances shall contain a full array of EMS equipment and supplies needed to provide state-of-the-art EMS to the City of Hackensack.

The Successful Bidder must identify one (1) individual in its employ to serve as the point of contact for the City in all matters related to the providing of the Successful Bidder of daytime EMS pursuant to the contract. This individual shall be readily available at all times during the operating hours when Successful Bidder is providing daytime EMS to all applicable City officials and this contact person will provide sufficient contact information for after-hours contact.

The Successful Bidder shall have access and availability to MICCOM.

The Successful Bidder agrees to comply with all current City of Hackensack Mutual Aid procedures.

The Successful Bidder agrees that its daytime EMS personnel will provide assistance to the City’s police and Fire Departments when necessary.

No City resident shall be billed for the EMS services by the Successful Bidder in accordance with this contract. The Successful Bidder shall bill any applicable insurance carrier for services rendered to insured patients. However, in the event that no insurance is available, the Successful Bidder shall not bill Hackensack residents for EMS services provided.

The Successful Bidder agrees to indemnify and hold the City of Hackensack harmless with regard to any claims and/or disputes arising as a result of bills for services rendered by the Successful Bidder pursuant to this contract. The Successful Bidder agrees to the best of his/her knowledge, the Successful Bidder has the legal and contractual right and authority to enter into this contract and that the entry into this contract by the Successful Bidder will not result in or cause the breach of any other contract to which the Successful Bidder is a party.

The Successful Bidder is required to insure all of its own property. The City of Hackensack will NOT provide any insurance on the Successful Bidder’s property.

The Successful Bidder agrees to designate an individual to participate in any and all meetings and discussions with the City of Hackensack and the Bergen County’s Offices of Emergency Management. This includes, but is not limited to, meetings on disaster planning, storm preparedness and other disasters. The Successful Bidder agrees to identify the individual so designated to participate in said emergency management meetings, including contact information for the individual during and after regular business hours.

The Successful Bidder agrees to participate in the Hackensack Fire Department First Responder Program.

The Successful Bidder agrees to indemnify and hold harmless the City of Hackensack and any and all of its Officials (elected and/or appointed) (past, present and future), officers, employees, assigns, representatives or designees, harmless from any claims, actions or causes of action, suits, debts, complaints, contracts, controversies, agreements, promises, damages, cross-claims, claims for contribution and/or indemnity, claims for costs and/or attorney’s fees, judgments and demands whatsoever, in law or equity, arising from the Successful Bidder’s provision of daytime EMS pursuant to this contract including, but not limited to, any claim, demand, action and/or lawsuit asserting negligence and/or wrongful actions by the Successful Bidder personnel, except for claims arising solely out of the negligence or intentional conduct of the City of Hackensack representatives.

All proposals shall be sent Certified Mail (RRR) to the attention of:

City of Hackensack
Raymond N. Carnevale
Director of Purchasing
65 Central Avenue
Hackensack, New Jersey 07601

Proposals must be received by: Friday, November 7, 2008 10:00 AM.

MATRIX

(For determining Successful Bidder for Emergency Medical Services/within the City of Hackensack)

Please completely respond to the following:

1. Number of ambulances and other emergency response vehicles (collectively “Ambulances”) and Emergency Medical Technicians (“EMT’s”) to be provided.

2. Identify where Ambulances will be stationed and garaged when not in use.

3. Identify the qualifications, certifications and experience of the EMT’s.

4. Identify access, availability and experience with MICCOM System.

5. Identify the availability and number of back-up Ambulances and EMT’s.

6. Identify experience providing Ambulance services.

7. Identify ability to provide mutual aid services to surrounding municipalities.

8. Identify Basic Life Support services that will be provided.

9. Identify the monetary CAP of uninsured services the Successful Bidder will incur before the Successful Bidder will look to the City of Hackensack for reimbursement.

10. Identify how the services will be provided (e.g., patrol, stationary).

11. Identify Ambulance vehicles to be used (e.g., make, model, year, equipment).